If you're seeking a stable and rewarding career with ample growth opportunities in the development sector, consider applying for the recently advertised UN Jobs in Bangladesh by International Jobs in Bangladesh. UNICEF Bangladesh is looking for dynamic and promising individuals for the immediate appointment to the position of Planning and Administrative Officer, NOB on a contractual basis. Applications are invited from Bangladeshi nationals.
Overview
Administrative Officer, NOA, Fixed-Term, #112139, Cox's Bazar, Bangladesh #574382
Job no: 574382
Position type: Fixed Term Appointment
Location: Bangladesh
Categories: Administration
Advertised: Aug 06 2024 Bangladesh Standard Time
Application close: Aug 20 2024 Bangladesh Standard Time
Administrative Officer Duties and Responsibilities
1. Policy, procedures and strategies
- As functional focal point, accountable for the correct and consistent application of policies and procedures in the assigned administrative functions through the provision of guidance and support to the country office or sub‑office where applicable.
- Contributes to strategic planning and monitoring of administrative matters at Cox's Bazaar field office level as necessary. Provides practical input on the implementation of administrative guidelines, in close coordination with the head of office, operation staff and supervisor.
- Supports supervisor and the head of the office, and updates staff on administrative policies, procedures rules and regulation. Implements the appropriate application and interpretation of administrative rules, regulations, policies and procedures. Briefs and assists arriving and departing staff on basic administrative procedures and requirements.
- Makes specific recommendations on the improvement of systems and internal controls, planning, restructuring and resolution of sensitive issues, taking into account the prevailing conditions in the locality.
- Keeps supervisor abreast of potential problem areas and identifies and recommends solutions. Prepares reports on administrative matters as required.
- Provides administrative support and services to sector offices and other sub-offices under the Cox's Bazar field office, where applicable, including preparation and funding of service contracts, preparations of Purchase and service requisitions for all administrative supplies and services, and provides guidance on administrative procedures to all staff in the office.
2. Budget management
- Monitors the budget in close coordination with supervisor to ensure that objectives stipulated early in the fiscal year are realized for smooth operations of the office and out postings where applicable.
- Recommends and prepares budgetary estimates on office premises, supplies and equipment requirements for budget preparation purposes. Prepares, monitors and controls the administrative budget.
3. Administrative support and services
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- Undertakes delivery and improvement in administrative support and office services including space management, transport services, vehicle use and maintenance, equipment, conference and travel arrangements, document reproduction, communications, mail and delivery services, local procurement and bill payments of utilities.
- Ensures the timely and cost-effective provision of basic office services including space management, equipment, communications and security to enhance staff safety and productivity.
- Supports the Inter-Agency Operations Management Team's approaches for enhancing UN common services to attain efficiencies and effectiveness.
- Helps negotiate and administer matters relating to office premises, utilities and services with vendors and agencies.
4. Property management
- Supports property management of administrative supplies, office equipment and vehicles, updating inventory of items, serving as ex-officio member to the Property Survey Board where applicable. Assists supervisor in Property Survey Board submissions, preparing minutes of meetings. Assists supervisor in executing PSB recommendations approved by the Head of Office.
- Monitors and supervises adequate and appropriate use of supplies. Ensures that services and maintenance of premises are under organizational standards.
5. Contract arrangement and control
- Ensures that all administrative transactions and contract arrangements comply with the applicable policies, procedures, rules, and regulations.
- Participates in the reviews of the contractual arrangements related to administrative support (i.e. courier, premises maintenance, ancillary administrative support, vehicle maintenance, equipment maintenance etc.) to ensure that the terms and conditions of all contracts are being adhered to by providers of services. Propose to the supervisor any changes that may be required.
- Monitors payments against contractual obligations.
6. Staff learning and development
- Collaborates on the development of training activities to ensure effective performance in administrative services management. Implements effective staff learning and development programme activities for capacity building. Helps organize workshops for staff's competency building, and staff learning and development.
7. Partnership, coordination and collaboration
- As required, under direction of the supervisor, collaborates with other agencies, local authorities and implementing partners on administrative matters including information exchange and harmonization.
8. Performs any other duties and responsibilities assigned as required.
Administrative Officer Qualifications
Administrative Officer Education Qualification
- One year of relevant professional work experience with national and international work experience in office management, administration, finance, accounting, ICT, human resources, supply or any other relevant function.
Administrative Officer Experience Requirement
- Two years of practical professional work experience in communication, print and broadcast media, or interactive digital media is required. Fieldwork experience and background or familiarity with emergencies are desirable.
Administrative Officer Language Requirements:
- Fluency in English and Bangla is required. Knowledge of another official UN language (Arabic, Chinese, French, Russian or Spanish) is an asset.
UNICEF's Core Values of Care, Respect, Integrity, Trust and Accountability and Sustainability (CRITAS) underpin everything we do and how we do it. Get acquainted with Our Values Charter: UNICEF Values
Administrative Officer Job Requirments
(1) Builds and maintains partnerships
(2) Demonstrates self-awareness and ethical awareness
(3) Drive to achieve results for impact
(4) Innovates and embraces change
(5) Manages ambiguity and complexity
(6) Thinks and acts strategically
(7) Works collaboratively with others
[the 8th competency (Nurtures, leads and manages people) for a supervisory role].
Familiarize yourself with our competency framework and its different levels.
UNICEF Job Circular In Cox's Bazar
The Planning and Monitoring Officer will provide technical support throughout Cox's Bazar Field Office planning and monitoring function. This will include support to program performance monitoring, preparation, and monitoring HAC and JRP of the Cox's Bazar field office, as well as in information/data collection, statistic, and data analysis, preparation of reports to enhance the use of data, and in implementing training programs for camp-level and sub-national data collection, monitoring, planning and capacity building with special attention to the interest, concern, and participation of primary stakeholders. The Planning and Monitoring Officer will also lead the information management, Humanitarian Performance Monitoring (HPM), Implementation monitoring, and partners' reporting functions of the Planning, Monitoring, and Reporting (PMR) Team of UNICEF Cox's Bazar Field Office (FO)
UNICEF Job Circular 2024
UNICEF is here to serve the world's most disadvantaged children, and our global workforce must reflect the diversity of those children. The UNICEF family is committed to include everyone, irrespective of their race/ethnicity, age, disability, gender identity, sexual orientation, religion, nationality, socio-economic background, or any other personal characteristic.
We offer a wide range of measures to include a more diverse workforce, such as paid parental leave, time off for breastfeeding purposes, and reasonable accommodation for persons with disabilities. UNICEF strongly encourages the use of flexible working arrangements.
UNICEF does not hire candidates who are married to children (persons under 18). UNICEF has a zero-tolerance policy on conduct that is incompatible with the aims and objectives of the United Nations and UNICEF, including sexual exploitation and abuse, sexual harassment, abuse of authority, and discrimination. UNICEF is committed to promoting the protection and safeguarding of all children. All selected candidates will undergo rigorous reference and background checks and will be expected to adhere to these standards and principles. Background checks will include the verification of academic credential(s) and employment history. Selected candidates may be required to provide additional information to conduct a background check.
UNICEF appointments are subject to medical clearance. Issuance of a visa by the host country of the duty station is required for IP positions and will be facilitated by UNICEF. Appointments may also be subject to inoculation (vaccination) requirements, including against SARS-CoV-2 (Covid). Should you be selected for a position with UNICEF, you either must be inoculated as required or receive a medical exemption from the relevant department of the UN. Otherwise, the selection will be canceled.
UNICEF Bangladesh Job Circular 2024
The purpose of this job is: -
- To ensure that the Cox's Bazar field office has useful, valid, and reliable information on the performance of UNICEF-supported programs, including their relevance, efficiency, effectiveness, and sustainability, and in emergency contexts, their coverage, coordination, and coherence.
- To ensure that Cox's Bazar field office is utilizing valid and reliable information on the attainment of the result of UNICEF, SDGs, and other goals to inform decision-making.
- To assist in establishing a planning and monitoring system aligned to UNICEF Procedure on Monitoring and BCO Monitoring Strategy, which enhances partnership between the UNCT, government, and other key players to collectively track progress on SDGs, and other international commitments for children both at humanitarian and development context.
- To assist in developing sub-national capacities for planning and humanitarian & development program performance monitoring, and field monitoring with special attention to the interest, concern, and participation of government, community, and civil society stakeholders.
UNICEF Job Circular Bangladesh
Administrative Officer, NOB
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