The Embassy of Sweden in Dhaka is seeking a highly motivated and detail-oriented individual for the position of Programme Assistant / Financial Assistant. This role involves a combination of administrative, financial, and programmatic tasks aimed at supporting the effective operation of the Development Cooperation Section and ensuring the smooth execution of embassy projects and programs.
Overview
Application Published: 9 Jul 2024
Location: Dhaka
Experience: At least 3 years
Application Deadline: July 28, 2024
Requirements
- Minimum 3 years of experience working in similar roles in international organizations, Embassies, large non-governmental organizations, or private sector.
- Fluent written and spoken English and proficient in Bangla
- Excellent IT skills, especially high proficiency in MS Office
- Ability to initiate and work independently, as well as having the capacity to meet deadlines with a high level of quality and accuracy
- Excellent interpersonal skills
- Flexible, and can organize and plan their work
- Able to work well in a team and respect individual differences
Responsibilities
The responsibilities of a Programme Assistant/Financial Assistant at the Sweden Embassy in Dhaka typically involve a combination of administrative, financial, and programmatic tasks. Here’s a detailed list of possible responsibilities:
Calendar Management
- Manage the calendar of the Head of Development Cooperation.
Event Preparation:
- Prepare and manage Development Cooperation Section meetings and other Embassy events.
International Training Programme (ITP)
- Serve as the focal point for Sida's ITP.
- Manage the ITP, including the full course administration process and maintain the alumni database.
Financial and Quality Assurance Support
- Assist the Controllers with the monthly follow-up of development cooperation portfolio reports and updates.
- Perform other quality assurance support tasks
Administrative Tasks
- Manage the database of key documents.
- Oversee time reporting and other administrative tasks within the Development Cooperation Section.
Liaison and Network Coordination:
- Act as the focal point for Sida HQ administrative and IT units.
- Be a member of Sida's PA Network.
Project Coordination and Support
- Assist in planning, implementing, and monitoring embassy projects and programs.
- Coordinate meetings, workshops, and events related to embassy projects.
- Prepare project documentation, including reports, proposals, and presentations.
- Manage communication with project partners and stakeholders.
- Handle logistics for project activities, including travel arrangements and accommodation.
- Maintain records and files related to projects.
Communication
- Draft and edit communication materials, including newsletters, press releases, and social media content.
- Facilitate communication between the embassy and local partners, government agencies, and other stakeholders.
- Conduct regular reconciliations of accounts.
- Compliance and Audit
- Ensure compliance with financial policies, procedures, and regulations
- Assist in internal and external audits by providing necessary documentation and information
- Identify and address any financial discrepancies or issues.
- Work closely with embassy staff, including program officers, administrative staff, and senior management, to ensure the smooth functioning of embassy operations.
Sweden Embassy Job 2024
Email your application to eos@proedge-asso.com. Your application should include:
- A cover letter (within 400 words)
- A resume
- Three references from managers
For more details, visit: https://proedge-asso.com/careers/
Please use the following email subject line: Programme Assistant / Financial Assistant
Note that only applications in English will be considered, and only shortlisted candidates will be contacted.
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